Room Requests

Name: Envision Technology Advisors
Price range: $

The Rhode Island Foundation is fortunate to have great convening space at One Union Station, and we are pleased to offer use of our space to nonprofit organizations for meetings and events at no cost.

Please note the following:

Reservation requests can only be scheduled up to three months in advance and approval is subject to availability.
Requests submitted less than three business days prior to the event date will not be accepted.
Reservation requests cannot be made for dates and times outside of our normal business hours (Monday through Friday, 8:30 a.m. – 5:00 p.m.) and holidays.
Reservation requests for multiple days or multiple room use must be emailed to Jamie Hull for consideration prior to submitting this form.
Submitting a form does not guarantee a reservation. The review process may take up to 48 hours.
The Foundation does not validate parking.

Please complete the following Meeting Space Request Form.

Event Contact

First Name

Last Name

Phone Number

Organization

Event Details

Name of event or meeting

Description of event or meeting

Date

Anticipated number of guests

Start time

(no earlier than 8:30AM)

End time

(no later than 5:00PM)

Set-up time

(occurs up to 30 minutes before meeting start time and may begin no earlier than 8:15AM)

Break-down time

(occurs up to 30 minutes after meeting end time and must conclude no later than 5:15PM)

Will this be catered?

Catering delivery

Catering company

Event Setup Preferences

Preferred meeting room and configuration

(Please note: We reserve the right to relocate your meeting should an internal need arise.)

Types of room configurations available:

Auditorium style = Chairs only
Classroom style = Tables and chairs arranged in rows
Round tables = 60' round tables and chairs
Square style = Tables and chairs arranged in a hollow square shape
Standing Room Only = No tables or chairs
Double-V style = Tables angled and layered as such \\_//
U-shape = Tables and chairs arranged in a horeshoe shape

Set up notes

If other, please specify

Please note: The Foundation cannot guarantee bandwidth support for video conferencing or teleconferencing.

Additional message

Cancellation & Disruption Policy

The Foundation has implemented a cancellation and disruption policy for all groups that are confirmed to use Foundation space. Failure to utilize the space for the stated and agreed to purpose, failure to follow the intent of the Room Agreement, reservations of space that goes unused, or cancellations on short notice (see cancellation policy below) create complications for Foundation team members who are responsible for room set up and space reservations, and unnecessarily denies other groups the opportunity to utilize the space at the Foundation.

Cancellation Policy

Cancellations must be made 12-24 hours prior to your meeting. Cancellation notification must be submitted in writing to Jamie Hull at jhull@rifoundation.org.

Disruption Policy

The Foundation reserves the right to deny reservations to groups who consistently failed to utilize the space for the stated and agreed to purpose, failed to follow the intent of the Room Agreement, failed to be present for their reserved time, or who consistently cancel reservations outside of the 12-24 hour cancellation window.

Facility Use Agreement

By checking the box below, the applicant indicates they have read and understand the Rhode Island Foundation Facility Use Agreement.

View Facility Use Agreement

I have read and agree to the terms and conditions of the Facility Use Agreement.